The Volunteer Management Information System (VMIS) was developed by DefenseWeb to allow geographically dispersed volunteers apply for positions and record hours served in each position. In addition, the application allows administrators (locally, regionally and at HQDA) to generate reports to measure the activities of the Army Volunteer Corps at all levels of the Army organization, and to issue awards based on volunteer service.
VMIS offers potential volunteers the ability to locate and email the AVC Coordinator nearest to their location. Visitors to the site can also search for volunteer positions using the Volunteer Opportunity Locator, or register to create a Volunteer profile. Once a volunteer finds a position, the user can apply directly online utilizing the information and preferences contained in their profile. As positions are filled and services completed, volunteers can then log into the system and record their hours served online.
VMIS also allows AVC staff members to assist volunteers who do not register on the site. A management interface, designed to allow an AVC to capture non-user information, allows the AVC to associate those individuals with posted positions and enter the hours served by those non-user volunteers. VMIS supports the ability to manage the complete Volunteer Service Record, including hours, awards, trainings, certificates, and orientations for all types of volunteers.
Reporting tools offer several different views of volunteer activities, aggregated by military community, standard position, standard organization (such as the Boy Scouts or the American Red Cross), or by volunteer. VMIS controls reporting capabilities based on access rights assigned to local (installation only), regional and HQDA level staff.
One of the core strengths of VMIS is the ability for AVC management and staff members to update and manage content within the system autonomously, leveraging the previously developed DefenseWeb Xtendable® security module and content publishing mechanisms. VMIS supports many of the responsibilities given to the AVC Coordinator at each installation by giving them direct control to manage organizations, volunteers, hours, positions, access rights, and AVCC Assistants. In addition, by assigning the access level of OPOC to a user, VMIS allows authorized users to create, edit, and hire volunteers for non-standard positions for the organization to which he or she belongs. OPOCs can also run reports for their organization at the installation to which they belong.
DefenseWeb’s solution for the VMIS system has helped the Army Volunteer Corps manage the hours, positions and dedicated volunteers who serve to assist those organizations in need. VMIS has helped thousands of volunteers all over the world find new volunteering opportunities and keep accurate records of all the hours served in each position held.